Conseil Cri de la santé et des services sociaux de la Baie James

Description du poste

SUMMARY OF THE POSITION

As part of the Cree Board of Health and Social Services of James Bay (CBHSSJB) restructuration of Public Health (PH) department, including setting up the proximity services, the advisor is responsible of all administrative and logistic systems and processes necessary to support management and employees in their day to day operations.

Reporting directly to the Assistant Director of Public Health-SERC and health protection, the incumbent is responsible for the development, implementation and evaluation of effective cross-functional administrative and organizational projects. She/he provides guidance to managers and employees regarding harmonization of organizational policies and procedures.  

The incumbent supports the Assistant Director in all aspects of daily operations, for the following team (SERC+):

• Research office and public health practices
• Surveillance and evaluation
• Community level infection, emerging risks and environmental health
• Occupational health

The incumbent exercises his leadership in a context of major transformation requiring both a very good approach in change management and communication, the development and maintenance of a climate of collaboration and a great openness for continuous improvement. 

Exigences

REQUIREMENTS

Education and Experience:

• Bachelor degree in science, social science, psychology or another appropriate discipline.
• Five (5) years of relevant experience in administrative management field and processes development
• Three (3) years of relevant experience in public health 

Knowledge and Abilities:

• Knowledge of First Nation public health approaches, trends and issues;
• Knowledge of Eeyou (Cree) communities, culture, values, traditions and teachings;
• Good knowledge of the Ministry of Health and Social Services of Quebec (MSSS) and Quebec Public Health law, programs, regulations, orientations and trends especially for public health surveillance, protection, promotion and prevention;
• Good knowledge of public health and its approaches in the Indigenous context;
• Ability to support the management of human, financial and IT resources;
• Ability to support the planning and development of new processes, as well as the maintenance and quality assurance of existing processes;
• Critical thinking and excellent planning and organizational skills related to project management;
• Results-oriented mindset, autonomy, flexibility and ability to manage many tasks at once;
• Structured and efficient work organization;
• Constant concern for the quality and security of information collected;
• Excellent ability with administrative computer applications, including Microsoft Office, Virtuo platforms, Nomadis, Wehoop;
• Excellent communication skills, both listening, written and presentation;
• Excellent interpersonal skills, leadership and team spirit;
• Facilitation and organization of collaborative work.

LANGUAGE

• Fluent in English; and,
• Fluency in Cree or French is an asset.

OTHER

• Willing to travel.

Conditions de travail

SPECIFIC FUNCTIONS

1. In collaboration with the management team, contribute to the identification of strategic orientations, potential challenges, objectives and priorities of the department.
2. Ensure the collaboration and support to the Assistant Director Public Health-SERC and health protection and his/her employees.
3. Support the planning, coordination, implementation, development, evaluation and reporting of all activities and interventions of the SERC and health protection team.
4. Contribute in the development of the operational planning of the SERC and health protection team, including timeline and key milestones.  
5. Carry out cross-functional mandates and provide expertise to managers on complex issues concerning the development, implementation, harmonization and supervision of administrative practices.
6. Plan and lead the deployment and follow-up of administrative projects under its responsibility, the timely completion of deliverables, and prepares progress reports as required.  
7. Develop rigorous methodologies and approaches to support harmonization and optimization of administrative processes.
8. Develop and maintain budgetary and operational dashboards.   
9. Coordinate the development, administration and update of all necessary procedural tools and administrative processes.
10. Develop processes, procedures and guidelines for monitoring contracts and budgets and ensure their adequate use.
11. Develop and organize training and workshops for administrative staff   ensure that trainees are supported adequately.
12. Ensure the activities are developed and implemented in accordance with cultural safety principles.
13. Ensure a culture that values evidence-based decision making and supports the development of Indigenous strength-based approaches.  
14. Identify and foster opportunities for creativity, innovation and the use of new practices for their relevance and effectiveness.
15. Seize all opportunities to improve administrative processes and the management of financial and human resources.
16. Collects and maintains data and statistics and prepares reports for management regarding administrative processes.
17. Plan, lead, develop and support a documentation management system for public health records, while ensuring information security.